I don’t understand what you’re trying to do or why you need to click on the headings/subheads. The only other thing I can think of is that you have track changes on when you update it.ģ. If it’s manual, I can see why it would happen, but not if it’s automated. I’m not sure why that’s happening if your TOC is an automated one. The cause and solution is the same if you get pictures in your TOC (see ).Ģ. Apply a paragraph style to those paragraphs and the issue will go away next time you update the TOC. to what you use for body text, but hasn’t applied a body text paragraph style (e.g. Someone has then manually changed the font, font size etc.
The reason you’re getting some paragraphs included is because they have a heading style applied to them. NOT using the heading styles) then you can’t update it using the automated method.ġ. If you’ve added the TOC entries manually (i.e. This is essentially the same as solution 1, but you’re creating your own style instead of using Word’s built-in style.įirst, I assume you’re creating/generating your TOC from the heading styles in your document. You do this when you create the new style by making sure it has ‘Body Text’ as the outline level in the Paragraph dialog box. Solution 2: Create a new style that looks like the Heading 1 style (font, font size etc.), but that isn’t automatically part of the styles that the TOC picks up. It’s based on Heading 1 but doesn’t ever appear in the TOC because it doesn’t have a ‘heading’ outline level. Solution 1: Word 2010 (and 2007 possibly 2003?) has a built-in style called ‘TOC Heading’ (it may be hidden by default). There are two solutions - the first one is the easiest to implement. If the TOC is set to pick up Heading 1s (as it is by default), then it’s going to pick up every Heading 1 whether it has outline numbers or not. The reason you’re getting the ‘Contents’ heading listed in the TOC list is that is has a Heading 1 style (or similar) applied to it. I’m not sure what causes this, but turning off Track Changes and updating the TOC/LOT/LOF should fix it. I get an ‘Error! Reference not found’ message in the TOC/LOT/LOF instead of a page number. I haven’t found any other way of solving this one. After accepting/rejecting the change, update the LOT/LOF and all should be well again. Dealing with the table/figure Track Changes by accepting/rejecting them usually sorts this out. If you’ve inserted or deleted a table or figure, then it’s possible that the table or figure caption won’t get listed in the LOT/LOF. This issue invariably relates to Track Changes. Why aren’t all my tables/figures listed even though I’ve updated the lists using the methods above? To update a LOF: Same procedure as for updating a LOT, but for step 2, you click anywhere inside the List of Figures first.ģ. Go to the middle of that tab, and click the Update Table button in the Captions group.Click anywhere inside the List of Tables.If asked, select the option to Update entire table and click OK.Go to the far left of that tab, and click the Update Table button in the Table of Contents group.There are several ways you can update these lists, but the safest way that seems to work properly every time, is to use the ‘Update Table’ buttons on the References tab in Word. Typically, the reason is that you’ve forgotten to update the TOC/LOT/LOF – these lists don’t update automatically. that you’ve added to the document aren’t appearing in the TOC/LOT/LOF, or why your changes or deletions aren’t reflected in the TOC/LOT/LOF. The second issue relates to why the new tables/figures, sections etc. Why aren’t the things I’ve added, changed or deleted reflected in the TOC/LOT/LOF? That’s it! Super easy with an immediate reduction in stress related to things going wrong with your document just before your deadline -) 2. To fix it, turn off Track Changes ( Review tab), then update the TOC again (see below for how). How did it get like this? You had Track Changes turned on when you updated the TOC. There’s also a deleted TOC below the inserted TOC. In this example, the TOC entries are all in red and there’s a change bar to the right of the TOC. Why does my Table of Contents look a mess?
How to update word table of contents 2007 how to#
Some recent questions from my authors have related to updating the Table of Contents (TOC), List of Tables (LOT), and List of Figures (LOF), common things that can go wrong when doing so, and how to fix them. (adapted from a ‘Writing Tip’ email I recently sent to work colleagues )īottom line: Before releasing your document, turn off Track Changes then update the Table of Contents, List of Tables, and List of Figures so that they reflect the current headings, captions, and page numbers.
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